Today’s successful automotive dealerships face greater challenges than ever before. Operating costs and government regulations continue to increase while competitive advantages are shrinking. Streamlining operations to optimize efficiency and increase sales are critical for continued growth. Revenue previously wasted on unintentional inefficiencies are now channeled to generate increased profit and value that benefit everyone except your competitors.

Paper-driven processes and increased regulatory requirements burden auto dealership resources including sales managers, administrative staff, building space, fiscal operations, etc. By digitizing, standardizing, and automating your processes, document imaging enables your dealership to run more cost-effectively, and increase your competitive advantage.

Challenges
High document volumes

• Auto “Deal” Records
• Vehicle Invoices
• Service/Repair Orders
• Human Resources
• Accounts Payable
• Warranty Administration
• Legal

Ad-hoc, frequent need to access

• Sales Managers
• Administrative/Office Staff
• Management (internal audits)
• Purchasing
• External Audit Workers
• Corporate Headquarters
• Legal counsel

• Credit Reports
• Customer Financial Information
• Vehicle Invoices
• Regulatory documents
• Legal documents

• Gramm-Leach-Bliley, FACTA —costly penalties for non-compliance
• Liability for illegal/inappropriate information access/dissemination
• Compliance with local, state, and federal regulatory agencies
• Poor Vehicle Manufacturer Ratings/decreased bargaining power

• Increase profitability—stay in touch with inventory levels
• Increase sales—reduce decision/documentation processing cycle time
• Reduce corporate risk from financial/regulatory compliance perspective
• Increase customer satisfaction ratings
• Improved customer service levels and increased profitability strengthen competitive advantage
• Streamlined back-office environment improves employee morale, and increases service cycles
• Stay in-touch with inventory levels
• Integrate with Dealer Management System (DMS) to reduce redundant data entry
• Allow management to audit who/when documents are viewed, modified, or disseminated
• Empower team to share information more easily

Solution
Are any of these achievements that our customers experienced on your list of goals, plans or objectives for the current fiscal year? If so we're ready to offer similar or greater ideas for your dealership.

• Reduce time required to log inventory from 1.5 weeks to 1.5 days
• Reclaim space formerly used for physical file storage
• Greatly reduce lost and misfiled documents and eliminate the need for multiple copies of deals and invoices
• Add more time to each sales person’s day by eliminating the need to request fax copies of deals or drive to a central location to pick up deals and invoices
• Enhance your competitive edge through improved service levels
• Obtain greater market share by creating more new business with prospects—by having access to important deal papers immediately
• Reduce prospect walk offs from lot through real-time access to important deal and invoice documents

Intellivue Automotive Dealer Edition, supports the demanding, unique needs found within automotive dealerships. Intellivue is a feature-rich document imaging/content management platform designed to support “need to know, right to know” environments—those faced with the challenges noted above.

Intellivue links to any DMS system, eliminating the need for duplicate data entry and streamlining document retrieval. What’s more, Intellinetics offers a unique value proposition superior to the “add-on” document imaging modules offered by today’s Dealer Management System (DMS) providers. Intellivue is a DMS-independent solution, virtually eliminating your level of dependency upon the DMS provider, allowing your dealership to preserve bargaining power, and increase future flexibility.

Learn More Today
If you would like to learn more about how your automotive dealership can decrease overhead and increase sales through the use of document imaging, contact Intellinetics today to schedule a visit or attend a workshop to learn more.