K-12 & Higher Education
K-12 Solutions
The Challenge
K-12 school systems have a growing challenge to effectively manage all the paperwork for their students and faculty – past and present. In many cases, educational institutions are legally required to store records for a very long time or even permanently.
Public and private schools need better ways to streamline and improve efficiency for and access to student, faculty, and financial records. Your schools no longer need to take up valuable space for the ability to house and access the hundreds of thousands of pages that you must keep.
Intellinetics offers a variety of electronic document management and scanning solutions to ensure your school district has simple, secure, and affordable access to all its important records.
Watch What We Can Do for Your School District
Numbers Served
Education Records Management
We provide electronic document management, document scanning services, OCR conversion, and file storage for all types of educational files, including:
How Intellinetics Can Help Your School System
Electronic Document Management for K-12 Schools
Financial/HR, Student Records, Board Meetings and Minutes, And More!
IntelliCloud K12+ transforms your paper-based records into digital information that can be shared across your district. Use your imagination! IntelliCloud K12+ is accessible anywhere, anytime via a web browser, allowing you to create unlimited virtual filing cabinets for any document retention purpose and share with unlimited users.
Financial / HR
Use IntelliCloud K12+ independently of your financial system or take advantage of our integration capabilities. Districts can save time and money by electronically filing and retrieving electronic documents directly from within the accounting platform.
Student Records / IEP
Managing student records is cumbersome, time-consuming, and expensive. Reduce the mountains of paperwork and make it easy to share them with other authorized personnel.
Board meeting Minutes
Easily manage your board meeting documentation. Create PDFs, or any other file format, of your complete board meeting materials and distribute electronically to the school district administration and board members, reducing time and cost.
Why IntelliCloud K12+
Integrated with administrative software or used as an independent solution, we transform your school records into information that can be shared with users across your district or campus.
Cloud-Based
Secure anywhere/anytime access to your documents from any internet-connected device
Rapid Deployment
Simple to Learn & Use
Staff can be configured and begin using immediately. Training takes only a few short hours.
Integration
We integrate with Powerschool and most School Management Systems
Digital Signatures
Digitally sign internal electronic documents
Audit Readiness
AuditShield™ technology serves as a comprehensive reporting engine that enables you to create files and quickly flag any missing documents easily and efficiently
Advanced Functionality
Many add-on solutions including e-forms, advanced capture with Optical Character Recognition (OCR), and more.
Customer Care
Our friendly and experienced Customer Support and Training Staff is eager to assist
HIPAA / FERPA
Powerful security features to ensure only the right individuals are seeing what they should
The Benefits of Digitizing Education Records
Just to Name a Few
From Our Customers
The integration with our accounting system puts everything at our fingertips.
We are so efficient. Now when we need to pull up an invoice to review. We just find the vendor in the School Accounting System and an icon shows us that
the invoice is attached, where we can select and view the document. I can see it easing the frustration of preparing for audits as well. Everything is at our fingertips.Lori Robertson, Business Manager
Their digital system solved our 4 biggest problems:
1) Storage Space
2) Cost Savings
3) Security of Files
4) Quick Retrieval of Documents
Human Resources was busting at the seams with files and documents and no more space within the building to expand. Now we have everything digitized and can access documents immediately. The cost savings in man-hours and supplies has been more than we expected. The retrieval of information and sharing of information is immediate. The system has spread like a wild fire to other departments throughout our district.
Karen Miller, Human Resources
Our records are fingertip accessible and easy to share.
We really appreciated their expertise on how to set up our documents and indices. They strongly encouraged us to talk to and even visit other customers who were already up and running.No one else seems to do that. This software saves us time which is money by improving our productivity. And schools are always looking for ways to save money.
Margaret Malburg – Employee Benefits & Business Services
We love the easy access it gives us to our documents.
Our return on investment is within the ability to find our documents quickly. We no longer need to physically go look in the files or go to our storage facility when we need a document. It has improved the efficiency of all our users. We can all reach whatever documents we need, whenever we need them.
Lauren Kukowski, Human Resources Manager
Easy customization offers high ROI.
Compared to other document management software, their system can be easily customized. We were able to create a customized workflow and document management process tailored to our needs. It offers great value for the money.
Jake Ragusa, IT Director
They met all our expectations and then some.
I have worked with them since 2001. What we appreciate most is their spectacular customer service. The service time is very quick. They welcome new ideas and try to incorporate suggestions into the next update. Over the years Intellinetics has adapted to our needs.
Karen Miller, Human Resources
Now it is simple to find what you are looking for.
Every document is at your fingertips. In Human Resources, we use it for everything…
In Student Records we use it for required student history. We get requests for documents which are quite old, but we can still find them quickly. The software saves us time which saves us money. It makes our employees and students very happy as we are able to answer their requests quickly.Dianna Kirk, Human Resources Director
Saves on our Operating Budget.
Adopting to their digital document management platform has allowed us big savings on our operating budget. By using it we’ve been able to reduce our administrative headcount. The system performance is solid. Customer service is excellent!
Steve Gordon, Director of Finance and Human Resources
Thank you for all that you do.
My experience with everyone that I’ve had contact with at CEO Image Systems, now Intellinetics, has always been a positive one. No one ever makes you feel like you’re a bother…it makes a frustrating situation easier to deal with when you have such good support.
Tracy D., Administrative Secretary / Accounts Payable
It gives us security and peace of mind.
There’s a reason Danville No. 118 has used this software for over 19 years. Getting their K-12 document management software is just the responsible thing to do. It’s what‘s best for the district, our employees, and our students.
Dianna Kirk, Human Resources Director
