Healthcare
Organizations can use document imaging and management to bring
patient-related document storage and retrieval into HIPAA compliance,
improve patient safety and care and increase profitability and
cash flow.
Dramatic regulatory and economic changes in the healthcare
industry are forcing every organization in the healthcare business
to reevaluate the use, storage and retrieval of documents related
to patient health information. Operating costs and government regulations
continue to increase while budgets continue to shrink. Streamlining
operations to optimize efficiency and accuracy is critical for
continued success.
Federal regulations are changing the way patient
billing information and patient records are stored, accessed and
distributed. Healthcare organizations are not only looking for
ways to comply with the regulations, they are also looking for
more efficient ways to manage all the computerized and paper-based
information. Paper-driven processes, long patient record retention
periods, and increased regulatory requirements burden organizational
resources including staff, building space, fiscal operations, etc.
By digitizing, standardizing, and automating your processes, Intellivue
enables your healthcare organizations to run more efficiently and
cost-effectively.
The paper problem must be addressed, because it
causes inefficiency, inaccuracy, redundancy and inconsistency,
and it is very difficult to insure patient privacy for the information
that is not under the control of the health information
management system.
Challenges
High document volumes
- Patient heath records
- Medical history documents
- Lab reports and documents
- Patient orders and scheduling
- Paper charts
- Pharmacy records
- HIPAA requests
- Financial records
- Legal documents
- Employee certification/training records (continuing education)
- Union documents
- Equipment warranty/maintenance records
- Regulatory documents
- Permits
- Floor plans
- Blueprints
- Inspection compliance documents
Ad-hoc, frequent need to access
- HIPAA information requests
- Management
- Legal counsel
- Government regulatory personnel
- Patient requests for information
- Public records requests
- Outside departments with questions
Sensitive information
- HIPAA information
- Regulatory documents
- Permits
- Legal documents
- Personal/contact information
- Compliance issues (union, government, etc.)
Significant risk and related costs for poor records
administration
- Lawsuits
- HIPAA Non-compliance fines
- Liability for illegal/inappropriate information access/dissemination
- “Degraded defense” – unable
to substantiate actions if records missing
- Compliance with local, state, and federal regulatory agencies
Key Benefits of Document Imaging within Healthcare
- Provide instant, secure access to all patient records, administrative
documents, accounts payable, inspection documents and human resource
documents
- Eliminate costly retention of duplicate information
- Eliminate costly waste of storage space for paper files
- Expedite critical business processes
- Leverage medical information systems with rapid integration and
data exchange
- Improve compliance and audit response capabilities
- Increase quality of patient care and safety
- Improve cash flow and reduce expenses without reducing critical
personnel
These challenges and benefits, combined with the inherent inefficiencies
of traditional business models create compelling reasons for healthcare
organizations to implement these systems.
Solution
Intellinetics’ experience and software technology provide
healthcare organizations with the ability to significantly reduce
costs, minimize exposure/risk, enhance service levels, decrease decision
cycles, and employ new workflow models. Intellinetics’ advanced
document imaging and management platform, Intellivue, has been designed
from the ground up to support the demanding, unique needs found within
the educational environment. Intellivue is a web-enabled, feature-rich,
enterprise-capable document imaging/content management platform designed
to support “need to know, right to know” environments—those
faced with the challenges noted above.
Although a return on investment
analysis is unique to each environment, it is not uncommon for a
return on initial investment to be less than 12 months! Intellivue
has powerful imaging and content management options—system users may easily scan paper documents and also
upload electronic documents such as WordPerfect, Word, Excel, PDF,
email, audio, and video files in addition to scanned images directly
into a specific file. Intellivue also allows users to output
documents to CD-ROM, fax, printer, email, or access them directly
over the Internet, significantly reducing the overhead and time associated
with controlled document distribution.
Learn More Today
If you would like to learn more about how your company
can decrease overhead and increase efficiencies through the
use of document imaging, contact
Intellinetics today.
|
